News

Children Dancing with the Twin Cities Branch: Future Directions

At our annual general meeting (AGM) last May, we asked for feedback from Branch members on various issues that the board could potentially tackle as priorities this year.  First and foremost among the issues that were identified as needing attention were those concerning the role and status of children in our group.  Based as they are upon the RSCDS constitution as it read up until 2009, our bylaws currently limit membership in the Branch to individuals at least 16 years old, and our classes and other activities have historically been focused on an adult audience.  Over the years the implications of this membership rule on occasional participation by children in classes and performances has been interpreted differently by different boards and teachers.  This inconsistency has created confusion and frustration among many members.

In 2007, the Branch created the Young Dancers Mentorship Program (http://www.rscds-twincities.org/youngdancers.html).  This program was intended to establish a clear mechanism whereby children under the age of 16, and thus not eligible for membership in the Branch, could participate in Branch classes.  While the program was a helpful first step, it has proved to be an inadequate solution in a number of aspects, e.g. a) it requires a program director, which we have not had in place for several years now; b) it does not address the participation of children in branch performances.

An additional factor generating some pressure to reconsider this issue in our branch has come from the RSCDS headquarters. Observing the aging membership in most branches (ours is, thankfully, a bit of an exception) and recognizing the need to foster enthusiasm for Scottish country dancing in the next generation, the RSCDS has been placing increasing emphasis on teaching children.  In recent years they have developed instructional materials and videos for teachers of children, organized dance weekends for youth, begun publishing an e-zine for youth, and launched a youth development project with funding from the Scottish Arts Council (see http://www.rscds.org/about-us/young-dancer-project.html for more information).  In 2009, the worldwide membership voted to change the constitution to lower the age of membership in RSCDS to 12 years old.

Following the AGM last May, the board appointed a committee, chaired by board secretary Angie McCracken, charged with making recommendations for future directions the Branch should take vis-à-vis participation by children.  In addition to Angie, committee members included Jamie Berg, Bill Brown, Eric Salo, and Ed Stern.   The committee met twice since October 2010 and also corresponded by email.  Announcements of its December meeting were made via the Yahoo Group and at Monday night classes, and Branch members were invited to attend or send their thoughts.  The committee presented its recommendations and guidelines for young dancers, printed below, at the joint board/teachers meeting on January 9th.

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New Policy on Expenses for Gigs

Over the years the Branch has been fortunate to have many opportunities to perform both locally and further afield in greater Minnesota or even in the wilds of western Wisconsin.  Some of these gigs involve significant travel, and occasionally even overnight accommodation.  In recent months, it has come to the attention of the board that there has been a lack of clarity and consistency in how and when reimbursements for such expenses are handled.

Research within our own archives and discussion with former board members revealed that the Branch had adopted various policies in place in the past, but they were poorly communicated; neither the current board members (some of whom had been long-time members of the group) nor the current performance coordinator were aware of them.  Certainly they have not been applied with any regularity or consistency.  After considering past policies and keeping in mind the balance between potential for income and the need to make performances an enjoyable experience for members (who are, after all, volunteers), the board adopted the following policy:

Reimbursement for certain expenses associated with participating in gigs may be available.

  • Reimbursement is normally offered only for gigs at a considerable distance from the Twin Cities Metropolitan Area (50 miles from Tapestry) and typically limited to gas and/or accommodations.
  • The availability of expense reimbursement will be predetermined per gig by the performance coordinator (in consultation with the board if necessary) based on a balance between how much we will earn from the gig and what will make the gig feasible and enjoyable for the dancers.
  • If expenses may be reimbursable, this will be announced when the gig is announced.
  • When the performance coordinator thinks a gig might reasonably involve an overnight stay, s/he will try to negotiate extra funds up front.
  • When reimbursement is offered for gas, the total gas allowance is to be divided by the number of dancers attending and each driver is given this unit amount multiplied by the number of dancers that traveled in the driver’s car.

For future reference, this policy has been added to the Yahoo group files area section on gigs.

A major intent of the policy is to ensure as much as possible that expectations about who will bear incidental expenses are clear BEFORE a performance takes place, when it more likely that we could successfully negotiate for additional money if needed.

From the Archives

How far have we come? Check out the very first RSCDS Twin Cities Branch newsletter, published in July 1977.  Back then it was called The Scottish Ramble. It was produced on a typewriter and any illustrations were drawn by hand. The first issue was just two pages and featured news about the Branch’s 2nd annual ball (our 35th is coming up next April!) , a summary of its recent annual meeting, and other short news items and notes.  Not too many familiar names for most of us, but you should see at least one you recognize on page 2!

The Scottish Ramble – July1977

New Era for the Blue Ribbon

Back in 1977, when the first issue of our branch newsletter came out (originally called The Scottish Ramble and changed to The Blue Ribbon in 1982), it was unlikely anyone would have foreseen the way our communications technology would evolve in the next 33 years.  With the rise of the Internet and applications like email, the World Wide Web, and Facebook, we have increasingly found that a traditional paper-based newsletter has a much more limited role. More critically, we have lately been unable to find a member willing to take on the role of editor.  (You may have noticed that apart from the AGM-focused issue that came out last April, you haven’t received a copy for nearly a year.) These challenges, in addition to the considerable cost and work involved in producing a paper newsletter, led the board to appoint a subcommittee to consider the future of the Blue Ribbon.

This subcommittee, consisting of Branch treasurer Tom Harries and Branch chair and former Blue Ribbon editor Lara Friedman-Shedlov, met over the summer and also consulted with immediate past-editor, Barbara Cameron.  The group’s first task was to clarify the role of the various communications methods the Branch is now using, which include not only the newsletter but the public web site, the Yahoo email list and web site, and the our Branch Facebook page. The group considered several possibilities for the future of the newsletter, including 1) going with an online PDF publication (essentially what we are already doing, but trying to further reduce the number of paper copies printed), 2) an email-based version, or 3) a web-based version based on a blog platform.  After analyzing the pros and cons, the group recommended and the board approved the third option.  Starting with this issue, which will appear simultaneously in the new format, we will be transitioning the Blue Ribbon to a blog.  This will be the last issue to be produced in paper format.  Starting now and going forward, you will find the Blue Ribbon online at http://rscdsmn.wordpress.com/ (there will also be a link from the public and Yahoo web sites).

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